For the coach, consultant, or founder eyeing the door out of Keap

See Exactly What Ports Out Of Keap Before You Switch

A plain checklist of what your data carries over, what quietly gets left behind, and the questions to ask before you move — so you don't trade one setup headache for another.

  • ✓What actually exports from Keap — and what doesn't
  • ✓The day-one gaps most people hit after switching
  • ✓The exact questions to ask before you commit

The Keap Exit Checklist: What Moves, What Stays, What You Actually Need to Replace It — a concrete list of what data ports from Keap, what doesn't, what gaps you'll hit on day one of any alternative, and the exact questions to ask before you switch.

Or apply to run KBD in your business nowAn early application, unpaid, honest feedback only, not for everyone

Portrait of a woman in her late 30s, a nutrition coach, standing at her kitchen counter with a coffee, looking off-frame toward the copy with a calm, considering expression — someone weighing a decision. Warm amber morning light, navy cabinetry behind her. No text, no logos, no visible screens.
1

Grab the checklist

Drop your email and the Keap Exit Checklist lands in your inbox in a minute. Read it before you touch a single migration button.

2

See what really moves

Go through what ports out of Keap cleanly, what gets left behind, and the gaps you'll be staring at on day one of any tool you switch to.

3

Ask the right questions first

Use the list of questions to pressure-test any alternative — so you're not rebuilding your contacts, tags, and follow-up by hand three weekends from now.

4

Get told the day you can move

KBD isn't for sale yet. When it opens, you'll get one email — so you can decide with the full picture, not a rushed one.

Keap vs. KBD — an honest read before you move

Keap is a CRM, sales pipeline and automation platform sold as a single plan, built for an established small business with a sales process and a team working it. If that's you, it's genuinely strong. Most people land here because they bought it for the sales system and then needed the rest of the business run — and that's a different job.

Keap planPublished allowancesMonthlyAnnual /mo
KeapOne plan. The price shown is the published starting point and rises with contacts and users.Users included: 2 · Additional users: $39/month each · Contacts: Priced in tiers — the page's slider sets the figure · Text and voice: Tier 1 included: 500 messages, 100 voice minutes$299—

Prices read from keap.com/pricing on 6 August 2026. A “—” means Keappublishes no figure — we don’t estimate. Billed on top: Additional users at $39/month each beyond the two included; Text and voice tiers above the included one: $24, $39, $79, $139 and $279 a month for 1,000 up to 25,000 messages; Overage at $0.015 per text message and $0.01 per voice minute; Optional add-ons: 500 texts at $6/month, a local number at $10/month; Implementation services, which their page describes as required, priced separately; A $299 early termination fee if you leave an annual contract before the term ends. Transaction fees: None charged by Keap on your sales.

Where Keap is genuinely better

  • One plan instead of a feature ladder — you're not deciding which parts of the product you're allowed to have.
  • The deepest CRM and sales pipeline here for a business that has an actual sales process and a team working it.
  • Automation, email, text, invoicing, payments, appointments and landing pages all included in that single plan.
  • Implementation is a stated, staffed part of the purchase, not a hopeful onboarding email.
  • Long-standing, well-supported, and built for a business that already has customers moving through a pipeline.

Where kbdsystems wins

  • Keap gives you the tools and the empty fields; you still write the content, build the campaigns, and run it. KBD writes the actual assets and runs them, done for you.
  • KBD captures who you are, who you serve, and how you talk once — and grounds every word in your business instead of generic templates.
  • It runs the whole span between a stranger and a paying customer and everything after: content, follow-up that fires off what people do, checkout, billing, the member area that delivers what was sold.
  • You approve the work before it ships — you're not learning it, not building it, and not handing your voice to strangers who'll never say it your way.
  • The metered pieces of a stacked plan — extra users, text and voice tiers, overage, add-ons — aren't the shape of how KBD is priced.

If you have a sales team working a real pipeline and you just need it tracked and automated, Keap is built for exactly that — stay. If you're an expert tired of being the one who runs the content, funnels, follow-up and delivery by hand every week, that's the seam KBD is built for. KBD isn't for sale yet — take the checklist, and I'll tell you the day it opens.

The moment you realize it was never going to fit

You didn't leave Keap because it's a bad CRM — it isn't. You left because you kept bolting things onto it to cover the work it doesn't do, and the bolting-on became its own second job. The checklist names what that second job actually was.

The moment you realize it was never going to fit

What quietly gets left behind when you export

Contacts and tags usually port. Your follow-up logic, your campaign wiring, the little automations that fired off what people did — those often don't come cleanly. Knowing that before you move is the difference between a switch and a rebuild.

What quietly gets left behind when you export

What changes when the whole business runs on your voice

The point of leaving isn't a cheaper subscription — it's stopping being the person who runs the content, the funnels, the follow-up and the delivery by hand every week. KBD takes what only you know and how you talk, and runs the whole thing from it, done for you. You approve the work; you don't build it.

What changes when the whole business runs on your voice

You bought a sales system. Then you needed the rest of the business run.

Keap was built for a business with a sales team working a pipeline. What most experts actually needed was the whole thing between a stranger and a paying customer — content, follow-up, the pages, the delivery — done, not just tracked. The enemy was never the software. It's the nights and weekends you've spent stitching add-ons together to make one tool do a job it was never shaped for.

See what really moves before you make the switch

Get the Keap Exit Checklist now, and one email the day KBD opens — so you decide with the full picture.

We never sell your information.

Or apply to run KBD in your business nowAn early application, unpaid, honest feedback only, not for everyone

Questions people ask about Keap

How much does Keap cost?

Read off keap.com/pricing on 6 August 2026: Keap is $299/month, or $2,988 for the year. There is no free plan. No free trial is published.

Does Keap charge fees on top of the subscription?

Yes — on 6 August 2026 their own pages listed: Additional users at $39/month each beyond the two included; Text and voice tiers above the included one: $24, $39, $79, $139 and $279 a month for 1,000 up to 25,000 messages; Overage at $0.015 per text message and $0.01 per voice minute; Optional add-ons: 500 texts at $6/month, a local number at $10/month; Implementation services, which their page describes as required, priced separately; A $299 early termination fee if you leave an annual contract before the term ends. On transaction fees specifically: None charged by Keap on your sales.

What does Keap do well?

One plan rather than a feature ladder — you are not choosing which parts of the product you are allowed to have. The CRM and the sales pipeline are the deepest here for a business with an actual sales process and a team working it. Automation, email, text, invoicing, payments, appointments and landing pages are all in the single plan. Implementation is a stated, staffed part of the purchase rather than a hopeful onboarding email. Long-standing, well-supported, and built for a business that already has customers. That is from their own pricing and product pages, read on 6 August 2026.

Where does Keap fall short for a small business owner?

$299/mo is the published floor, and the page's own slider moves it up with contacts and users. Two user licences included; every extra person is $39/month. Text and voice are metered above a small included tier. The annual contract carries a $299 early termination fee. That is our reading of their published plans and limits as of 6 August 2026 — check keap.com/pricing before you decide anything on it.

What's a cheaper alternative to Keap?

Keap's lowest published tier is $299/month, read off keap.com/pricing on 6 August 2026. Of the 11 platforms priced on this site, these publish a lower entry tier: Systeme.io at $0/month, Skool at $9/month, Teachable at $39/month, Podia at $49/month, Thinkific at $54/month, Kartra at $59/month, GoHighLevel at $97/month, ClickFunnels at $97/month, Kajabi at $179/month. Systeme.io publishes a permanently free plan. Read that carefully before switching on price alone: the entry tier is not the bill. Keap's own pages list these on top of the plan: Additional users at $39/month each beyond the two included; Text and voice tiers above the included one: $24, $39, $79, $139 and $279 a month for 1,000 up to 25,000 messages; Overage at $0.015 per text message and $0.01 per voice minute; Optional add-ons: 500 texts at $6/month, a local number at $10/month; Implementation services, which their page describes as required, priced separately; A $299 early termination fee if you leave an annual contract before the term ends. On transaction fees: None charged by Keap on your sales. Several of the cheaper options above charge a percentage of your sales or per-message usage instead, and every one of those is listed per vendor, in their own words, at /data/platform-pricing — all of it read on 6 August 2026. The alternative this page is about is KBD Systems, which is priced at /pricing; the difference it is arguing is not the monthly figure but what you still have to do yourself after you have paid it.

Is Keap worth it?

That depends on who is going to run it, and their own pages make it answerable. Keap is a CRM, sales-pipeline and automation platform for small businesses, sold as one plan rather than a feature ladder, sold to established small businesses with a sales process and a team using it. What it genuinely does better: One plan rather than a feature ladder — you are not choosing which parts of the product you are allowed to have. The CRM and the sales pipeline are the deepest here for a business with an actual sales process and a team working it. Where it is hardest on a small business owner running it alone: $299/mo is the published floor, and the page's own slider moves it up with contacts and users. Two user licences included; every extra person is $39/month. Its lowest published tier is $299/month. There is no free plan and no published free trial, so the first month is the test. That is our reading of their published plans, limits and product pages as of 6 August 2026, not a rating — we publish no scores, and you should check keap.com/pricing yourself before deciding anything on the strength of ours.